Planning and booking your event

They are involved in securing, supporting and assisting the delivery of over 200 events each year while managing relationships between Council, the event organiser, stakeholders, public authorities and any third parties.

The team provide specialist advice to facilitate and support events that attract visitation, provide economic benefit, build relationships and continue to develop Greater Shepparton into a major events hub in central Victoria.

Planning your event

The Event Planning Guide (available for download below) is designed to offer recommendations and advice on how to plan and deliver an event with the Greater Shepparton municipality in line with local law and current industry regulations and legislation.

Event Booking Application Form

Organising an event can be an immense task. This Application Form outlines Greater Shepparton City Council’s requirements, documentation and conditions that are required when hosting an event within the Greater Shepparton municipality.

Note: This Application is for a singular event, if you wish to undertake regular/seasonal activities on a recreation reserve a separate approval may be required.

This Application is mandatory if you are organising an event within the Greater Shepparton municipality. Depending on event activities other permits will be required in line with current local law and industry regulation and legislation, which are outlined within this document.

This form is a fillable, interactive PDF. Once completed, please save and email along with all permits and requested plans to events@shepparton.vic.gov.au. 

You may also print and mail the completed form along with all requested attachments to:

Events Department
Greater Shepparton City Council
Locked Bag 1000,
Shepparton, Vic, 3632

For all enquiries, please phone 03 5832 9700.

Risk

A Risk Assessment and Public Liability Insurance are compulsory no matter the event concept or size. Council's Risk Assessment template can be downloaded below:

• Event Risk Assessment Form (Microsoft Word format)

  DOCX, 145 KB

• Event Risk Assessment Form (PDF format)

  PDF, 1.3 MB

If, as an Event Organiser, you do not have the public liability insurance required for the booking, an application can be made to purchase coverage through Council. Terms and Conditions apply. You can either fill in the online form, or download the application form and policy brochure below:

• Public Liability Register for Council Facilities (Online Form)